Procedures for Inbound Exchange Students

UA&P has established international linkages with prestigious universities in different countries. Students from these partner universities can come to UA&P to study for one semester or as stated under a Memorandum of Agreement.

The Public and International Affairs Office (PIA) is in-charge of student exchange.

The following are the procedures followed when students from partner universities come to study at UA&P:

1. The partner international coordinator nominates the student to the host international coordinator, at present the PIA Director.

2. The student submits to the host international coordinator the application form via email, together with the following:

    1. Certified image copy of the transcript of grades
    2. Written endorsement from the home institution’s international coordinator.
    3. Medical certificate from the home institution’s medical services department stating that the student is physically and psychologically fit to study as an international exchange student in a foreign university
    4. Certified image copy of the passport
    5. Certified image copy of the birth certificate
    6. Certificate of evidence of TOEFL results (must be submitted by December 31)
      • Note: If the foreign applicant’s native tongue or medium of instruction in secondary school is not English, he/she should take the Test of English as a foreign language (TOEFL). The applicant must obtain a minimum score of 500 for the paper-based test or 62 for the Internet-based test. More information can be obtained from www.toefl.org or the TOEFL office:

TOEFL Services
P.O. Box
Princeton, NJ 08541-6151 USA

3. The host international coordinator receives the documents and sends them to the particular School where the student wants to enroll in.

4. The School evaluates and accepts the student.

5. The student indicates the subjects he wants to enroll in for the School coordinator to match them with courses in UA&P.

6. The School sends soft and hard copies of the acceptance letter to PIA and the Office of the Registrar (REG).  PIA takes care of sending the soft and hard copies to the partner international coordinator. The letter indicates the name of the student, subjects to enroll in, semester and school year, and any other instruction/conditions of the exchange.

6. The partner international coordinator mails the original copies of accomplished forms and requirements to the host international coordinator who then sends copies to the School and Center for Student Affairs (CSA).

7. The student informs the CSA coordinator his flight details for his airport transfers, housing arrangements, and processing of local study permit with the Bureau of Immigrations. CSA provides student services for the duration of the student’s stay in the campus, e.g., orientation, mentoring, and exit interview.

8. The School assists the student in enrollment.

9.  REG gives the student’s grades one month after the semester.

Academic Year

  • First Semester:  second week of August to second week of December
  • Second Semester:  second week of January to third week of May
  • Summer term: first week of June to second week of July

Application and nomination deadlines

  • 1st semester beginning first week of August :
    • Nomination deadline: 9 April
    • Application deadline: 9 May
  • 2nd semester beginning second week of January
    • Nomination deadline: 17 September
    • Application deadline: 17 October
  • The summer semester from June to July is not open to exchange students.

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